Club Discipliary Procedure
Breaches of the ASA Code of Conduct and Ethics, the Stowmarket Swimming Club Code of Conduct (Swimmers) and other Stowmarket Swimming Club policy documents will be dealt with in the first instance by the coach. He/she will report the incident to the Club Welfare Officer for inclusion in the Accident/Incident Record Log.
Each stage of the disciplinary procedure will be taken by the Stowmarket Swimming Club Management Committee and noted in its minutes so that an accurate record of events and decisions is maintained.
More serious incidents must be reported to the Club Welfare Officer on the correct form (Incident/Concern Log Sheet) and the parents of the swimmers/s involved will be in formed that the incident has been reported to the Club Welfare Officer for inclusion in the Accident/Incident Record Log. When an injury has occurred, this must be recorded on an Accident/Near Miss Report Form and forwarded to the Club Welfare Officer without delay for inclusion in the Accident/Incident Record Log. The Coach must inform the parents/guardians of the swimmer/s. All reports are Private and Confidential and will only be disclosed to the ASA Child Protection Officer (as required) and those entitled to see them under law.
Stage 1 – Verbal Warning
Where a member’s conduct does not meet acceptable standards or he/she commits a minor offence or incident, the Coach, at his discretion, will issue a formal verbal warning, of which a written record will be kept. The swimmer’s age, previous disciplinary record and seriousness of the incident will be taken into account. The member, or parent/guardian if under 18, will be informed in writing of: –
1. The reason for the warning, the improvement required and the date when the warning expires;
2. That such action is taken under the first stage of the Disciplinary Procedure;
3. That action under Stage 2 of the Disciplinary Procedure will be considered if there is no satisfactory improvement before the expiration of the verbal warning period or if further acts of misconduct occur;
4. His/her rights of appeal as laid out by the ASA in the Current ASA Laws. Upon the expiry of the verbal warning, the member or parent/guardian will be informed in writing of the expiration of the Verbal Warning and that no further action will be taken.
Stage 2 – Written Warning
In the case of more serious incidents, or if a further offence occurs (whether of a similar or different nature) a written warning will be issued to the Member and/or parent/guardian by the Coach or the Chair of the Club. This will give reasons for the warning, the improvement required and the date when the warning expires- It will warn that action under Stage 3 of the Disciplinary Procedure will be considered if there is no satisfactory improvement or further acts of misconduct occur and will advise of his/her rights of appeal as in section 4) above.
Stage 3 – Termination of Membership
If conduct is still unsatisfactory and the Member still fails to reach the prescribed standards despite receiving a written warning, or if the Member has committed an act of gross misconduct, termination of a swimmer’s membership by Stowmarket Swimming Club may occur. Only the Management Committee of the Stowmarket Swimming Club can make a decision to terminate a swimmer’s membership. Termination of Membership may also result in the following circumstances:
1. After a serious breach of any of the ASA or Stowmarket Swimming Club codes or policies;
2. Failing to meet the criteria for remaining in the squad;
3. Poor attendance
Before termination of a swimmer’s membership is made by Stowmarket Swimming Club for any of the above reasons, a full investigation and exit interview will be carried out. Self-termination of membership (resignation) can be requested at any time by formal letter to the Honorary Secretary. All subscription and fees due must be paid when the membership is terminated. Members leaving without payment of outstanding fees will be reported to the ASA. Any appeal against termination of membership must be submitted to the Honorary Secretary within 14 days by formal letter.
As an affiliated Club, ASA law for policy and procedure has overriding affect.